Pending references

Pending references are references submitted by external users through a public reference link. When someone outside your Hublyd workspace fills in and submits a reference form, the reference is not added directly to your library. It is first saved as a pending reference and must be reviewed before validation.

Written By Hublyd

Notification

When a new reference is waiting for validation, Hublyd displays a notification.

From this notification, you can click View References to open the list of pending references. You can also choose Later and review them at another time.*

Viewing pending references

The Pending References page lists all references waiting for validation.

For each pending reference, you can see:

  • Who submitted it

  • Who requested it

  • The submission date and time

  • Its current status

You can use the filter buttons to view only pending references or all submitted references.

Reviewing a submitted reference

Click the view icon to open a pending reference. The validation page lets you review the submitted data before it is added to your library.

You can:

  • Check all submitted fields

  • Edit or complete values

  • Upload or replace images

  • Adjust the security level

  • Mark the reference as draft if needed

  • View the signed consent agreement

Approving or rejecting the reference

After reviewing the submitted data, you can either approve or reject the reference.

  • Click Approve & Save to add the reference to your library. Once approved, the reference becomes available according to its status and security level.

  • Click Reject if the submission should not be added to your library.