Learn how to create references in a new library.

Note: We’ll cover additional ways to create and manage references after onboarding in a separate article.

Option 1: Import a CSV or XLS file

If you already have customer references stored in a spreadsheet, this is the fastest way to get started.

Step 1: Upload your file

During onboarding, choose Import data rows and upload your file.

Hublyd’s AI will automatically:

• Detect headers and columns

• Analyze data types

• Suggest the best structure for your references

This allows you to import even complex spreadsheets without manual setup.

Step 2: Review detected columns

Once the file is uploaded, you’ll see a preview of the detected columns and data.

Column type
This defines the data format of the column, such as text, number, or date.
Selecting the correct type ensures values are properly parsed, validated, and displayed.

Step 3: Specify special columns

Hublyd delivers many tools based on your data. Some columns must have specific characteristics:

Untranslated data
This data includes values that should not be translated, such as company names, brand names, or people’s first and last names. These fields are kept exactly as provided to preserve their original meaning and spelling.

Location data
This data is used to display your references on the map (for example: country, city, region).
Make sure you select the column(s) that best represent where each reference is located.

User data
This data is used to link references to users you will invite later (for example: customer name, company, contact, or account owner).
Selecting the correct user-related column is essential to properly connect references to users in Hublyd.

Date data
This data is used to maintain history and enable filtering. The date format (DD/MM/YYYY) can be customized globally in your Library Settings.

Step 4: Confirm and import

Once everything looks good, you can review every row in your file and remove the ones you don’t want to keep:

Confirm the import to add your references to Hublyd and make them ready to use. The import duration may vary depending on the number of references. Your data will then be translated and processed according to the languages you selected.

Option 2: Import from presentation

Step 1: Upload your file

During onboarding, choose Import from presentation and upload your file.

Hublyd’s AI will automatically:

• Create a column name for each relevant field

• Extract data from the presentation and regroup it into the relevant columns

• Extract images from the presentation and regroup them into the relevant columns

This allows you to import even complex presentation without manual setup.

Step 2: Review the created columns

Hublyd automatically creates and preselects column names based on the extracted data.
You can rename fields, change their types, add or remove columns—everything is fully adjustable.

This step is simply a preprocessing phase to review and fine-tune the extracted data before import.

Step 3: Specify special columns

Hublyd delivers many tools based on your data. Some columns must have specific characteristics:

Untranslated data
This data includes values that should not be translated, such as company names, brand names, or people’s first and last names. These fields are kept exactly as provided to preserve their original meaning and spelling.

Location data
This data is used to display your references on the map (for example: country, city, region).
Make sure you select the column(s) that best represent where each reference is located.

User data
This data is used to link references to users you will invite later (for example: customer name, company, contact, or account owner).
Selecting the correct user-related column is essential to properly connect references to users in Hublyd.

Date data
This data is used to maintain history and enable filtering. The date format (DD/MM/YYYY) can be customized globally in your Library Settings.

Step 4: Review the extracted data and import

Review the extraction slide by slide to ensure the data is correctly captured (no mistakes) and assigned to the expected columns.
You can edit text directly, drag and drop images between columns, and delete an entire slide if you don’t want its data to be included in the import.

This step helps validate and fine-tune the extraction before completing the import. Confirm the import to add your references to Hublyd and make them ready to use. The import duration may vary depending on the number of references. Your data will then be translated and processed according to the languages you selected.

Option 3: Adding references manually

Create references manually by defining columns as you enter the first values.
By default, a set of basic fields is provided, but you can rename them, choose their types, and add or remove columns at any time.

You can also use AI Column Suggestions to automatically propose relevant fields, or fully customize everything manually to fit your needs.